> it would help me greatly to hear how some other teams > infrastructures are set up. IE - alot of teams post the results of > officer elections on the board. What exactly are your roles? And > do you have an official faculty sponsor who works with you? At Loyola, we do have an official faculty sponsor who works with us, and we have your standard officer roles- president, vice president, secretary and treasurer- plus the novel role of director of networking, whose duties are done by the secretary at this point. The president runs meetings and makes sure all of the bases are covered for tournaments. This means coordinating transportation, hotel reservations, registration, and all of those other details that come up. The vice president does more or less the same thing. The treasurer submits funding requests and cuts checks. This is a very detail-oriented role, as there are always lots of rules in place about money, e.g. what you can and cannot use it for, which funding sources can be used for which events. For example, we are only allowed to use Student Activity Fund money for events that are attended exclusively by Loyola students, such as an on-campus tournament. The secretary takes minutes at the meetings (when necessary), sends out and keeps track of e-mails and other written correspondence relating to College Bowl, and maintains the official and unofficial College Bowl websites. The director of networking is the polite person who maintains ties with local teams and other friendly teams whom we have met at tournaments, sends out thank-you notes, coordinates parties and outings not directly related to tournaments, and, should they arise, defuses intra-team conflicts and conflicts between our team and other teams in a calm, genial manner (none have happened so far, knock on wood). Really, though, these roles are loosely defined, as everybody on the team is actively involved in finding tournaments to attend, writing questions and editing packets, and e-mailing and following up on money and tournament matters with other people. This helps make a better-informed team and prepares underclassmen to take on officer roles in later years.
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