There is also a logistical problem of getting
permission from various people to have strangers over in
your dorm room. At the very minimum if you have a
roommate, that person must be okay. You also may have to
consider notifying the dorm staff resident (Resident
Director/Assistant) to make sure no one feels "threatened" (for lack
of a better term) by a huge influx of strangers
coming into the dorm.
For the most part, I
usually try to offer "free" lodging to the people who
volunteer to staff our tournaments (particular the HS comps
when we really do need people to help). I also offer
"free" lodging for programs that are new enough programs
that cannot afford housing, but we are limited again
to the restrictions placed on us by CWRU Housing.